- We pay your bills utilizing our cloud-based, paperless, secure accounts payable workflow management system. You have complete control and transparency while not being bogged down in the details of entry and vendor follow-up.
- Your organization staff submit bills and other accounts payable documents to your accounting portal as they are received.
- Your dedicated Ceterus Client Associate enters and codes bills and assigns them for approval by your Ceterus Account Manager and then your staff, managers, and any other approvers who should be a part of the approval process.
- Your organization’s approvers receive notification to login to the payables system, and approve, deny or comment on the bills for which they are responsible.
- Ceterus to follow-up on vendor correspondence related to the denied or commented on bills from the approvers.
- Upon final approval, Ceterus processes the bill(s) for payment to ensure timely receipt by the vendor.
- Vendors are paid electronically directly by Ceterus; you do not have to mail checks.
- Ceterus oversees the entire process and performs scheduled reviews to ensure bills are being approved and paid in a timely manner. We notify approvers if we are waiting on approval.
- Ceterus synchronizes payable system with your accounting system, for continually up-to-date information.
We record all organizational credit card purchases for your organization, including management of receipt collection from your staff and proper coding of transactions.
- We pull all of your credit card activity by cardholder into our cloud-based credit card coding system.
- Each of your organization’s cardholders are notified to login to their card activity and code each transaction, leave a note and attach receipts.
- Upon entry by your staff, each cardholder’s charges are turned into a report and routed for approval.
- Charges are synchronized with your accounting system, for continually up-to-date information.
Employee, board member and independent contractor expense and mileage reimbursements are handled by our team, standardizing the forms used and process and timing of payment. We work the reimbursements into the general accounts payable approval process.
Sales, Use and Excise Taxes
Ceterus tracks and prepares sales, use and excise tax returns and payments to all applicable taxing agencies. This function requires integration with the “front-end” of the business to be sure the processes are in place there to generate accurate sales tax liability information.